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Section B: PLAN FOR 2007-2009
KEY AREA 1: BUILDING CONNECTIONS
Building connections across the University is central
to the Library’s successful involvement in the University’s many educational
activities and strategic initiatives. Accordingly, the Library wants to
further develop these connections, in particular by building and
strengthening its current representation on relevant University committees,
and identifying other areas of involvement and connection as appropriate.
The University currently includes a Key Performance Indicator for the
Library of achieving top three results in the Council of Australian
University Librarians benchmarking survey (Insync survey). Developing
connections at different levels across the University will position the
Library to contribute in a timely and effective fashion to the achievement
of the University’s goals both for the Library and overall.
1.1 The
University
Objective 1.1: To be aware of and understand the
implications of the University’s critical research initiatives.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
Strengthen and build
Library connections across the University in relation to educational
initiatives. |
Identify and
prioritise where the Library is represented. |
Library
representation is identified and proposed. |
Ongoing. |
University
Librarian, staff. |
|
Support the University’s
objective of achieving consistently superior results in indices and rankings by
providing strong support for continuous improvement in Library user
satisfaction. |
Continue to improve
Library education-related facilities and services. |
Top 3 results in
Insync Survey. |
2007 and 2009
(biennial survey). |
University
Librarian. |
1.2 Office of
the Deputy Vice-Chancellor and Vice-President (Education)
The University Librarian reports directly to the Deputy
Vice-Chancellor and Vice-President (Education), whose portfolio includes
specific roles in educational matters.
Objective 1.2.1: To contribute to the planning
and development of education strategies and initiatives
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
The Library
contributes to the planning and development of education initiatives. |
University Librarian
provides input and a Library perspective to committees, working groups
and individuals e.g. Information Management Steering Committee. |
Input provided. |
Ongoing |
University
Librarian. |
1.3 Monash University Education Committee
This committee is chaired by the Deputy Vice-Chancellor
and Vice-President (Education) with membership comprising Associate Deans
and Directors (Teaching and Graduate/Postgraduate Studies) from all
faculties, the Pro Vice Chancellors for Research and Research Training,
Quality and Planning, the President of Academic Board and the University
Librarian. Student membership of the committee comprises representatives
from undergraduate and postgraduate student bodies. Education Committee has
a pivotal role in the implementation of the University’s Education Plan
2006-10.
Objective 1.3.1: To make the committee aware of
the Library’s contribution to the University’s education initiatives and
ensure that the Library’s expertise in facilitating technology supported
learning is included.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
The Library actively
contributes to the Education Committee. |
Library
representative on the committee. |
Committee is
informed and contributions made. |
Monthly from
February to November inclusive. |
University
Librarian. |
|
Initiate or extend
regular contact with the Associate Deans, Teaching. |
Contacts are made. |
At least once
annually. |
Directors, Client
Services, contact librarians. |
Objective 1.3.2: To make the subcommittees of the
Education Committee aware of the Library’s contribution to the University’s
education initiatives and ensure that the Library’s expertise in
facilitating technology supported learning is included.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
The Library actively
contributes to the Learning Teaching and Quality Committee. |
Library
representative on the committee. |
Committee is
informed and contributions made. |
Quarterly from June
to November inclusive. |
University Librarian
and/or Director, Client Services, HSS. |
|
The Library actively
contributes to the Educational Technology Committee. |
Library
representative on the committee. |
Committee is
informed and contributions made. |
Ongoing as meetings scheduled. |
University Librarian and/or Director Central Services |
1.4 Academic
Board
The University Librarian is a member of the Academic
Board and presents Library strategies and initiatives in this forum.
Objective 1.4.1: Library
strategies and initiatives are presented, including those relating to
education support and technology supported learning.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
Academic Board is
kept informed of Library initiatives. |
University Librarian
presents new education support initiatives, and updates on current
initiatives. |
Academic Board is
informed of current and updated initiatives. |
At least annually. |
University
Librarian. |
1.5 General
Library Committee (GLC)
The General Library Committee is a sub-committee of the
Academic Board and comprises representatives from all faculties, support
services and University student bodies.
Objective 1.5.1: To provide a forum
for advice and guidance to the Library on its strategies, operations and
directions and to provide advice to the Academic Board.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
GLC meets regularly
and has representation from all designated areas. |
Library reports and
seeks feedback and advice on education-related operations. |
GLC is informed
quarterly of library education-related operations and directions and
provides feedback and advice. Issues raised are followed up. |
Four times a year. |
University
Librarian, Directors |
1.6 Faculty
Boards and Committees
Branch managers, Faculty Team leaders and members
represent the Library at Faculty Boards and on a range of Faculty
committees.
Objective 1.6.1: The Library participates in
Faculty Boards and committees to ensure that the Library’s expertise in
supporting education and facilitating technology supported learning is
included in faculty planning.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
The Library actively
contributes to Faculty Boards and committees. |
Library has
representation on all Faculty Boards and appropriate committees. |
Boards and
Committees are informed and contributions made. |
Ongoing. |
Branch managers,
Faculty Team leaders and members. |
|
Explore options with
faculty administrations to assist in early understanding of changes in
the curriculum. |
Faculty administrators are identified and
contacted. |
Ongoing. |
Faculty teams,
Directors, Client Services. |
|
Library Impact Statements are completed for new
units/courses.
|
Ongoing. |
Faculty teams,
Directors, Client Services. |
|
Curriculum
development opportunities, to investigate information literacy needs,
are identified. |
Ongoing. |
Faculty teams,
Directors, Client Services. |
1.7 Monash
Student Bodies
Student bodies exist at most campuses, including the
Monash Student Association (Clayton), Monash University Student Union
(Caulfield), Monash University Gippsland Student Union, Monash Parkville
Students Association and Monash Union of Berwick Students. The Monash
Postgraduate Association represents the interests of postgraduate students
across the University. Other student bodies include those specific to
particular faculties or areas of study, such as the Law Students’ Society,
Economics and Commerce Students' Society and Society of Arts Students, as
well as the Student Experience Network of which the University Librarian is
a member.
Objective 1.7.1: To reach students systematically
and develop Library services and programs to meet student needs, in
particular via contact with undergraduate and postgraduate student bodies.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
Strengthen contact
with student bodies. |
Establish formal
links with the campus based student bodies, e.g. MSA, MONSU, MUGSU, MUBS,
MPSA. |
Links are established. |
Ongoing. |
University Librarian
and/or Directors, Client Services. |
|
Library is
represented on Student Experience Network. |
Feedback is obtained on education-related matters.
Issues raised are followed up.
|
Ongoing as meetings
scheduled. |
University
Librarian. |
|
Establish a
co-ordinated orientation program for new students. |
Orientation programs
are in place. |
Twice yearly
undergraduates; as required for new postgraduates. |
Directors, Client
Services, Communications Manager, Information Literacy and Reference
Librarian, contact librarians. |
|
Investigate the
possibility of contributing to initiatives aimed at teaching staff to
raise their awareness of students’ information literacy needs. |
Discussions take place with Director MRGS and CALT,
and the outcomes are recorded. |
2007.
|
Information Literacy
and Reference Librarian. |
|
Continuing
representation at the Foundations of Teaching @Monash workshop. |
Ongoing. |
Information Literacy
and Reference Librarian. |
1.8
Partnership arrangements
Partnerships related to education occur across the
University in support of its core values, in particular those of diversity,
innovation and creativity, engagement and international focus. Partnerships
exist within the context of the University’s internationalisation activities
and campuses as well as between the University and a number of external
bodies, in particular including Monash College, Open Universities Australia
and Gippsland TAFE.
Objective 1.8.1: To ensure that external partners
understand their library entitlements for education support.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
Engage in
consultation within the University before partnerships are arranged. |
Develop principles
and guidelines for categories of partnerships. |
Principles and
guidelines are clearly articulated and promulgated. |
2007 and ongoing
with new partners. |
Director, Central
Services Directors, Client Services. |
|
Engage in
consultation with University partners regarding library entitlements. |
Develop service
level agreements with partners. |
Service level
agreements are developed and agreed. |
Ongoing with new
partners; annual review with existing partners. |
Director, Central
Services, Directors, Client Services. |
|
Review current
Monash College entitlements and obtain additional funding for any new
services. |
Service levels
agreed to level of funding and agreement formulated accordingly. |
2007 and for annual
review. |
Director, Central
Services, Directors, Client Services. |
Objective 1.8.2: To ensure that the Library
aligns with and supports the University’s overseas campus initiatives.
|
Strategies |
Actions |
Measures/Targets/KPIs |
Timeline |
Responsibility |
|
Support optimum
development of Monash libraries at Monash University Malaysia and Monash
South Africa. |
Provide advice on
staffing and operational environments of new libraries at Monash
University Malaysia campus, including Medical School and hospitals, and
Monash South Africa campus. |
Advice is provided. |
Ongoing. |
University
Librarian, Directors. |
|
|
Encourage staff
applications for Monash Mobility projects, to deliver training and to
facilitate information sharing between staff. |
Monash Mobility project is promoted, applications submitted and
accepted. |
Ongoing. |
Directors,
Library Staff. |
|
Develop service
level agreements with overseas campuses and faculties. |
Service level
agreements are developed. |
2007-09. |
University
Librarian, Directors. |
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